POSITION
Cégep Heritage College is currently seeking the services of a full-time regular Administrative Manager in the Registrar’s Office (MANAGER – Class 5) to work in the Office of the Academic Associate Dean - Registrar.
MANDATE
Under the direction of the Academic Associate Dean - Registrar, the Administrative Manager is responsible to support the Associate Academic Dean – Registrar in their duties.
The Administrative Manager also supervises and supports the Admissions Academic Advisor and the Administration Technicians in their duties. The Administrative Manager is also involved with the admission process and Bylaw 5 (student success) oversight, to effectively assist students with their academic journey.
FUNCTIONS
Under the supervision of the Associate Academic Dean - Registrar, some of the specific duties of the Administrative Manager are related to certain student aspects such as, but not limited to:
- Assisting with the coordination and validation of the admission process for new applicants, change of program and returning students in all sectors of education (DEC, AEC and non-credit course offerings) according to College Policy and Ministerial regulations.
- Ensuring that all students meet the eligibility requirements to study in a program or at the college (basis of admission in CLARA).
- Assisting with the coordination of information related to scheduling and creating the Master timetable and exam schedules, in consultation with Associate Academic Deans
- Advising and evaluating applicants and current students with respect to Law 14 eligibility and exemptions.
- Evaluating applications and program change requests and rendering verdicts for DEC, AEC, summer school registrations and non-credit courses.
- Evaluating and updating language levels in the student record for DEC, AEC and non-credit programs.
- Placing students in appropriate program grids related to Law 14 eligibility and language levels.
- Participating in committees to review college, program, and departmental bylaws, policies, and procedures related to admissions.
- Ensuring that admissions bylaws, policies and legal requirements are respected.
- Ensuring admission, Law 14 and related information are up to date in all promotional resources (website, Omnivox and communication tools).
- Managing the day-to-day operations of the Admissions Academic Advisor and Administrative Technicians.
- Participating in promotion events related to admissions.
- Reviewing, translating and updating admission documents and parameters in Clara for admission operations.
- Managing the transmission process.
- Performing other related duties as required.
MINIMUM QUALIFICATIONS REQUIRED
- Education Bachelor’s degree with a specialization appropriate to the position (i.e.: Education, Counselling, Academic and Vocational Information, Psychology, etc.).
- Bilingual in both English and French (written, spoken and comprehension).
- Experience Three (3) years minimum of relevant post-secondary admissions and student records experience.
- Excellent knowledge and skills in the use of technology in a Windows environment with software such as MS Word, PowerPoint, Excel.
ADDITIONAL QUALIFICATIONS
- Excellent communication, organizational interpersonal skills.
- Excellent analytical and problem-solving skills.
- Must be diligent, dynamic, creative and detail oriented.
- Demonstrate ability to work both independently with minimum supervision and as a member of a team.
- Must be able to work effectively with respect to deadlines and produce accurate results.
- Must be flexible and able to adapt quickly to different situations.
- Strong work ethic and exercise discretion.
- Experience related to the position will be considered an asset.
- Knowledge of the Cégep system in the context of education in Québec will be considered an asset.
Salary Range
Salary and other benefits commensurate with the Regulation respecting certain conditions of employment of senior staff of general and vocational colleges for a Class 5 position with a salary scale ranging from a minimum of $81,516 to a maximum of $108,684 per year.
Please note that only online applications will be considered.
From our career page, you must click on the job posting, then click on "APPLY". You will be able to create an account and upload your resume and cover letter.
Only those candidates selected for an interview will be contacted. Candidates may be required to submit to selection tests.
Cégep Heritage College is an equal opportunity employer and encourages applications from women, Indigenous peoples, members of visible and ethnic minorities, and people with disabilities.
