Description
JOB COMPETITION
C23-24-FDN-01
JOB TITLE
Executive Director
TERM
One (1) year with possibility of renewal (6 months probation)
ANNUAL SALARY
$52,000.00 (based on 25 hours per week) with a possibility of incentive income.
CONTEXT
The Executive Director of the Cégep Heritage College Foundation operates under the direction of the Board of Directors and its Executive Committee. This position, in collaboration with and support of the Board and its Committees, has as the fundamental objective to sustain and grow the Foundation, by establishing, maintaining, and overseeing effective administrative and financial functions, while pursuing and supporting existing and new fundraising initiatives in support of student success.
ROLE AND RESPONSIBILITY
In a fast-paced environment, the Executive Director works closely with the Chair, the Executive Committee, Committees, volunteers, College Directors, College employees and students. In addition to running the day-to-day operations of the Foundation office, the Executive Director supports the Board and its Committees with the plans and execution of all aspects of the Foundation’s operations: governance and legal requirements for maintaining its charitable corporate status, administration, finance, communication, public relations, fundraising, volunteer coordination, donor stewardship and recognition.
FUNCTIONS
Specifically, the Executive Director shall perform the following duties:
Board of Directors and Foundation Governance
C23-24-FDN-01
JOB TITLE
Executive Director
TERM
One (1) year with possibility of renewal (6 months probation)
ANNUAL SALARY
$52,000.00 (based on 25 hours per week) with a possibility of incentive income.
CONTEXT
The Executive Director of the Cégep Heritage College Foundation operates under the direction of the Board of Directors and its Executive Committee. This position, in collaboration with and support of the Board and its Committees, has as the fundamental objective to sustain and grow the Foundation, by establishing, maintaining, and overseeing effective administrative and financial functions, while pursuing and supporting existing and new fundraising initiatives in support of student success.
ROLE AND RESPONSIBILITY
In a fast-paced environment, the Executive Director works closely with the Chair, the Executive Committee, Committees, volunteers, College Directors, College employees and students. In addition to running the day-to-day operations of the Foundation office, the Executive Director supports the Board and its Committees with the plans and execution of all aspects of the Foundation’s operations: governance and legal requirements for maintaining its charitable corporate status, administration, finance, communication, public relations, fundraising, volunteer coordination, donor stewardship and recognition.
FUNCTIONS
Specifically, the Executive Director shall perform the following duties:
Board of Directors and Foundation Governance
- Acts as an advisor to the Board regarding policy development, operations and initiatives;
- Ensures that all proposals or activities are properly prepared for consideration by the appropriate Foundation Committee(s) or Board;
- Oversees the execution of adopted initiatives;
- As a non-voting ex-officio member (by nature of position held), attends, reports and provides input at Executive and all Board meetings; may attend meetings of all Committees of the Foundation;
- Supports the work of the Executive Officers and Committee leadership as requested;
- Provides assistance and input for the development of short and long-range strategic plans and goals for the Foundation;
- Makes recommendations and collaborates in the planning, drafting and evaluation of Foundation policy, initiatives and/or programs that will advance the strategic direction of the Foundation;
- Prepares for Board approval the annual Board Calendar of Meetings & Fundraising Activities;
- In conjunction with Committee and Board members, develops Committee mandates and helps integrate and coordinate the annual Board Work Plan for Board approval and adoption;
- Submits information and reports as requested, or as required by law, to government entities/officials in order to maintain the Foundation’s charitable status;
- Under the direction of the Executive Officers, conducts research, develops and implements initiatives and projects designed to increase the effectiveness and positive influence of the Foundation;
- In conjunction with the Corporate Secretary and Treasurer, ensures that Board meeting minutes and decisions are recorded and that accurate and up to date financial reports are tabled at Board meetings;
- Reports concerns, provides updates on initiatives and activities to the Executive Officers, Board, and relevant Committees regularly and upon request;
- Supports the Nomination Committee in developing and executing the recruitment nomination process for Board and Committee Members with a view to building effective and productive teams that meet the needs of the Foundation and reflect the diversity of the College community that the Foundation serves.
Finance
- Using the Foundation’s financial and client relations software, the Foundation manager ensures the accurate input and filing of all the Foundation financial data and prepares financial reports for the audit exercise in collaboration with the Treasurer;
- Prepares and presents financial and operational reports to the Board and Executive Committee at regular meetings and when requested;
- Attends budget meetings and prepares drafts of projected budgets in support of the Treasurer’s function;
- Monitors revenues and expenses established in the annual budget and ensures appropriate cash flow is available for regular and projected expenses;
- Manages and processes all donation and gifting operations (in person, by mail, on-line, bank transfers, commitment contracts, renewal reminders, etc.);
- Maintains and collates all financial records and prepares with the Treasurer all documents for the annual tax return and issuance of charitable tax returns;
- Under the direction of the Executive, works on grants and partnership development;
- Inputs and ensures correctness of donor information in donor management software;
- Prepares and makes bank deposits;
- Administers and reconciles Foundation transactions and using QBO maintains accurate financial records;
- Administers on-line banking and signing authority process;
- Files GST & PST refund requests.
Fundraising, Partnering and Outreach
- Contributes to the development of strategies and objectives that increase public awareness and support of the Foundation and its mission;
- Conducts research and reports on potential community and governmental collaboration and/or partnerships, and identifies resources to achieve the Foundation’s objectives;
- Coordinates and supports Foundation Committees in planning presentations, events and initiatives related to student awards/bursaries, recognition, donor care, and Foundation publicity and communications, all under the auspices of and with the approval of the Executive Committee and in coordination with the College.
- Supports building positive relationships with the College and donors and facilitates contacts with community organizations;
- Stays abreast of issues that could impact the Foundation.
Administration
- Establishes o and manages sound administrative, operational and accountability procedures;
- Completes documentation for government reports and records, organizes office documents, drafts applications for funding, grant applications, interim reporting, financial reporting, and contracts for review and approval as required;
- Coordinates with the Secretary to notify Board members of upcoming meetings via appropriate, effective means of communication;
- Ensures agendas, minutes, reports and meeting documents for approval are provided and accessible to the Board in a timely manner;
- Coordinates and organizes the Annual General Meeting, under the direction of the Chair, including ensuring the timely creation and distribution of all relevant documents;
- Helps draft for approval operating policies, procedures, agreements and contracts in collaboration with relevant Committees and ensures their implementation;
- Assists Committees when requested by providing administrative support for specific projects;
- Manages, coordinates and supervises a small volunteer team as required for specific projects;
- In collaboration with and under the oversight of the Foundation’s Executive Committee, evaluates staffing needs, identifies tasks for occasional or co-op interns, supervises and evaluates work of assistants;
- Performs other related duties consistent with the overall mandate of the Foundation as directed.
Communications
- Contributes to and supports strategic communication plans and efforts in relation to the Foundation’s initiatives, using a variety of means in both English and French: newsletter, brochures, press releases, social media, and the Foundation Website.
- Manages and executes donor visibility obligations, including recognition in the media;
- Drafts for approval and produces Foundation information for publication in local news outlets;
- Acts as a spokesperson for the Foundation to media at the request of the Chair;
- Maintains good lines of communication with the College.
Requirements
MINIMUM QUALIFICATIONS
- Degree in Business Administration, Public Administration, Marketing & Fundraising, a related field or combination of education and equivalent experience.
- Five years of experience in a position of management responsibility, ideally in a non-profit philanthropic organizational setting involving fundraising activities.
COMPETENCIES, SKILLS & EXPERIENCE
- Integrity and Discretion.
- Mature Judgement and Accountability.
- Excellent Interpersonal and Communication Skills.
- Strong organizational Skills.
- Attention to details.
- Highly Collaborative Style and Team-oriented Vision.
- Strategic and Analytical Thinking.
- Demonstrated Leadership, Managerial and Planning Skills.
- Initiative along with Strong Work Ethic.
- Ability to manage conflicting priorities and to deliver multiple projects under tight timelines.
- Good understanding of the business and philanthropic reality of the region and province.
- Bilingual in English and French (reading, writing and spoken).
- Proficient in the use of office equipment and technology in a Windows environment with the Microsoft Office Suite (MS Word, PowerPoint, Excel, etc), Quick Books and CRM programs.
- Knowledge of the Cégep system would be considered an asset.
N.B. The selection committee reserves the right to establish equivalencies in terms of academic qualifications and experience.
Interested candidates should submit their résumé, along with appropriate documentation ONLINE on our college website in the career page at http://www.cegep-heritage.qc.ca/manitou/ .
Click on the job posting, then click on "APPLY". You will be able to create an account and upload your resume and cover letter.
Please note that only ONLINE applications will be considered. Only those candidates selected for an interview will be contacted. Candidates will be required to submit to selection tests.
For more information concerning this position, please contact via email Mrs. Letitia Taylor at foundation.chair@cegep-heritage.qc.ca
Heritage College Foundation is an equal opportunity employer and encourages applications from women, Indigenous peoples, members of visible and ethnic minorities, and people with disabilities.
Salary & Benefits
ANNUAL SALARY
$52,000.00 (based on 25 hours per week) with a possibility of incentive income.
Contact
Email: hr@cegep-heritage.qc.ca
For more information concerning this position, please contact via email Mrs. Letitia Taylor at foundation.chair@cegep-heritage.qc.ca
From the same category : management position
